Comments on: Protect Your Small Business from Embezzling Bookkeepers Part 1: Checking Account http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html Helping Smart Shoppers Save Fri, 19 Mar 2010 07:46:51 +0000 http://wordpress.org/?v=2.9.2 hourly 1 By: Joe Stanley http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-4068 Joe Stanley Tue, 10 Jun 2008 23:45:19 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-4068 The best advice is to not hire some Tom, Dick or Harry who says they are a "bookkeeper". Hire a firm, and better yet, hire a firm run by CPAs. My bookkeepers actually walk me through my financials every month and insist I have a bank statement in front of me when they do. They actually talked to me about setting up a process that prevented them or anyone else from stealing from my business. My accounting firm is www.nebookkeeping.com. They do everything online and provide me a CD at the end of the yaer with all my info on it. Hire the right people. That is the best way to prevent theft. Joe Stanley Nassua, NH The best advice is to not hire some Tom, Dick or Harry who says they are a “bookkeeper”. Hire a firm, and better yet, hire a firm run by CPAs.

My bookkeepers actually walk me through my financials every month and insist I have a bank statement in front of me when they do. They actually talked to me about setting up a process that prevented them or anyone else from stealing from my business. My accounting firm is http://www.nebookkeeping.com. They do everything online and provide me a CD at the end of the yaer with all my info on it.

Hire the right people. That is the best way to prevent theft.

Joe Stanley
Nassua, NH

]]> By: BK http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3749 BK Tue, 08 Apr 2008 15:16:02 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3749 I have an even wierder situation... I hired someone to to the books as I was running my business for over 9 hours daily. I got the backup of quickbooks from this bookkeeper and it showed a -5000.00+ balance. The bookkeeper NEVER entered the bills against invoices....or was keeping a seperate set of books. After getting sick and not having ANY income for almost 4 weeks, I had no work for the bookkeeper either. I get a bill in March for 325.00 demanding immediate payment and it is backdated to Feb 1. The bookkeeper has refused to provide a backup of the QB file for proof of service and instead send a P&L misdated. Also, the bookkeeper has refused to hand back any of the receipts, checks, and only sent back the tax stuff (W-2's, 1099's) which was received over the past weekend, one week before tax season is over. I ended up spending hours recreating the company file in QB from 1/1 to date over the past weekend. The bookkeeper also has all of the blank checks, unsigned, and I have a major problems paying for services that were not rendered and just a few checks written. I guess the next step is to change bank accounts to ensure that there will be no possiblity of theft. I have an even wierder situation…

I hired someone to to the books as I was running my business for over 9 hours daily.

I got the backup of quickbooks from this bookkeeper and it showed a -5000.00+ balance. The bookkeeper NEVER entered the bills against invoices….or was keeping a seperate set of books.

After getting sick and not having ANY income for almost 4 weeks, I had no work for the bookkeeper either. I get a bill in March for 325.00 demanding immediate payment and it is backdated to Feb 1. The bookkeeper has refused to provide a backup of the QB file for proof of service and instead send a P&L misdated.

Also, the bookkeeper has refused to hand back any of the receipts, checks, and only sent back the tax stuff (W-2’s, 1099’s) which was received over the past weekend, one week before tax season is over.

I ended up spending hours recreating the company file in QB from 1/1 to date over the past weekend.

The bookkeeper also has all of the blank checks, unsigned, and I have a major problems paying for services that were not rendered and just a few checks written.

I guess the next step is to change bank accounts to ensure that there will be no possiblity of theft.

]]> By: Protect Your Small Business from Embezzling Bookkeepers Part 4: Common Scams » American Consumer News http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3438 Protect Your Small Business from Embezzling Bookkeepers Part 4: Common Scams » American Consumer News Sat, 08 Mar 2008 20:45:12 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3438 [...] other articles in this series about Protecting Your Small Business from Embezzling Bookkeepers.  Part 1 will teach you how to protect your Checking Account, Part 2 lists ways to stop Credit Card and [...] [...] other articles in this series about Protecting Your Small Business from Embezzling Bookkeepers.  Part 1 will teach you how to protect your Checking Account, Part 2 lists ways to stop Credit Card and [...]

]]> By: Protect Your Small Business from Embezzling Bookkeepers Part 3: Ghosts in the Company » American Consumer News http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3363 Protect Your Small Business from Embezzling Bookkeepers Part 3: Ghosts in the Company » American Consumer News Thu, 28 Feb 2008 06:36:56 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3363 [...] forget to read Part 1 and Part 2 of this series regarding Checking Account and Credit Card and Identity Theft fraud. Also [...] [...] forget to read Part 1 and Part 2 of this series regarding Checking Account and Credit Card and Identity Theft fraud. Also [...]

]]> By: Protect Your Small Business from Embezzling Bookkeepers Part 2: Credit Cards and Identity Theft » American Consumer News http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3268 Protect Your Small Business from Embezzling Bookkeepers Part 2: Credit Cards and Identity Theft » American Consumer News Sat, 16 Feb 2008 06:49:25 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3268 [...] Ghosts in your company. Believe it or not, they do exist in the business world. Also, check out Part 1 of this series regarding how to protect your checking account. These icons link to social [...] [...] Ghosts in your company. Believe it or not, they do exist in the business world. Also, check out Part 1 of this series regarding how to protect your checking account. These icons link to social [...]

]]> By: Bizosphere - Home of Carnival of the Capitalists » Blog Archive » Carnival of the Capitalists for February 12, 2008 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3251 Bizosphere - Home of Carnival of the Capitalists » Blog Archive » Carnival of the Capitalists for February 12, 2008 Wed, 13 Feb 2008 22:22:35 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3251 [...] presents Protect Your Small Business from Embezzling Bookkeepers Part 1: Checking Account Savvy posted at American Consumer [...] [...] presents Protect Your Small Business from Embezzling Bookkeepers Part 1: Checking Account Savvy posted at American Consumer [...]

]]> By: CatherineL http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html/comment-page-1#comment-3198 CatherineL Sat, 09 Feb 2008 18:52:43 +0000 http://www.americanconsumernews.com/2008/02/protect-your-small-business-from-embezzling-bookkeepers-part-1-checking-account.html#comment-3198 These are great tips. I once had a v bad book keeper working for me, and because I didn't understand our computer accounts system properly, she got away with it for along time. I'm stumbling this one so other small business owners can benefit from your advice. These are great tips. I once had a v bad book keeper working for me, and because I didn’t understand our computer accounts system properly, she got away with it for along time. I’m stumbling this one so other small business owners can benefit from your advice.

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